How to write your resignation letter
- Choose the format (India, US & Canada, or UK & international) and the tone: formal, warm or short. Choose Hindi for a letter in Hindi.
- Fill in your name and job title, your manager and the company. Empty optional fields simply drop out of the letter.
- Pick your notice period. The last working day fills in by itself; change it if HR has agreed another date.
- Tick what to include: a thank-you, a handover offer, the request for relieving and experience letters (India) or the final pay question (US and UK).
- Check the preview, then Download PDF to print and sign, Word (.docx) to edit further, or Copy for email.
What a resignation letter should say
Keep it short and polite. It needs four things: that you are resigning, the job you are resigning from, your last working day, and your name and signature. Most letters also thank the employer and offer to hand over your work, which helps when you need a reference or a relieving letter later. Leave out complaints: the letter goes into your file, and a meeting is the place for feedback.
India, US and UK formats
| Format | Layout | Date | Greeting and sign-off |
|---|---|---|---|
| India | "Date:", then "To," and the manager's details, a bold subject line, and your employee ID under the signature | 12 October 2026 | Dear Rahul Mehta / Dear Sir/Madam … Thanking you, Yours sincerely |
| US & Canada | Your address at the top (if you add one), then the date and the manager's details; no subject line | October 12, 2026 | Dear … Sincerely |
| UK & international | As the US, with British spelling | 12 October 2026 | Yours sincerely to a named person, Yours faithfully after "Dear Sir or Madam" |
Notice period and last working day
Your notice period is set by your employment contract or appointment letter, so check it before you write. GOV.UK says notice usually runs from the day after you hand it in, so the generator adds your notice to the date on the letter. A 30-day notice given on 12 October 2026 ends on 11 November 2026; one month ends on 12 November 2026; two weeks end on 26 October 2026. If the day falls on a weekend, the generator points it out so you can check with HR. Leaving immediately? Choose "None" and the letter apologises for the short notice instead of giving a date.
Example: India format, formal
The sample details with a 30-day notice period, exactly as the generator writes them:
Date: 12 October 2026 To, Rahul Mehta Engineering Manager Acme Technologies Bengaluru, Karnataka Subject: Resignation from the post of Senior Software Engineer Dear Rahul Mehta, Please accept this letter as formal notice of my resignation from the position of Senior Software Engineer at Acme Technologies. As per my notice period of 30 days, my last working day will be 11 November 2026. Thank you for the opportunities I have been given at Acme Technologies. I have valued the experience and the support of my colleagues. During my notice period, I will do everything I can to ensure a smooth handover of my responsibilities. Kindly accept my resignation and arrange my relieving letter, experience letter and full and final settlement after my last working day. I wish Acme Technologies continued success. Thanking you, Yours sincerely, Priya Sharma Senior Software Engineer Employee ID: EMP-4471
Example: US format, warm, for an email
The same letter for a US employer in a warmer tone, giving a new job as the reason, as copied with Copy for email:
Dear Sarah, I am writing to let you know that I have decided to resign from my role as Senior Software Engineer at Northwind Analytics. In line with my two-week notice period, my last day of work will be October 26, 2026. I have been offered an opportunity that is the right next step in my career, and after a lot of thought I have decided to accept it. I am truly grateful for the support, guidance and opportunities you and the team have given me. Working at Northwind Analytics has helped me grow, both professionally and personally, and I will always value my time here. I want to make this transition as smooth as possible for the team. Before I leave, I will hand over my work, and I am happy to help train my replacement. Thank you again for everything. I wish you and everyone at Northwind Analytics all the very best. With best wishes, Priya Sharma
Resignation letter in Hindi
Choose Hindi (हिन्दी) for a formal त्यागपत्र in the usual style: सेवा में, विषय, सविनय निवेदन है कि… and भवदीय or भवदीया. Hindi verbs change with the writer's gender, so pick masculine (चाहता हूँ) or feminine (चाहती हूँ). You can type names in Hindi or English. The PDF embeds Devanagari fonts, so the letter prints correctly on any computer.
Tips before you hand it in
- Tell your manager in person or on a call first, then send the letter the same day.
- Keep a copy of the signed letter and of the email you sent it with.
- Ask HR how leave balance, notice buyout or early release work at your company before you promise a date.
- Updating your CV for the next job? The resume builder makes one with the same kind of preview and download.
This generator gives general wording, not legal advice. Notice rules, final pay and relieving procedures depend on your contract, your employer's policy and local law; ask HR or an employment adviser if you are unsure.